Frequently Asked Questions

On This Page:

• Age and Registration Requirements
• Abstract Submissions
• Session Proposals
• Oral and Poster Presentation Submissions
• Edits and Withdrawals
• Publication in Alzheimer's & Dementia
• Promotion and Ownership
• AAIC News Program
• Preconferences

Age and Registration Requirements

What is the age requirement for chairs and presenting authors?

Presenting authors must be 18 years of age at the time of the conference (July 28 – Aug. 1, 2024 for AAIC; July 27 for preconferences).

Are chairs and presenting authors required to register for AAIC?

Conference registration is not mandatory at the time of submission. However, it is a requirement that all chairs and presenting authors of an oral or poster presentation must register in full in time for the conference. Registration information will be available in March 2024.

Abstract Submissions

How many presenting authors and co-authors can one abstract have?

Each abstract must have one presenting author, and an unlimited number of co-authors.

What are the roles that might be associated with my abstract or session proposal?

• Presenting Author: The individual assigned to present the abstract either onsite or virtual.
• Co-Author: Co-authors were entered by the submitter during the abstract submission process. Co-authors do not present unless they are identified as the presenting author.
• Session Chair: Two session chairs must be identified for each session.

Can I submit more than one abstract?

Yes. A presenting author may submit any number of abstracts. However, there is a limit to how many oral presentations can be made.

Can I submit abstracts previously presented?

Yes. If the abstract provides updates on designs, data or analyses that have been published or presented prior to AAIC 2024, please select the Update category. If the abstract will be published verbatim prior to AAIC 2024, please select the Encore category. Please note, encore abstracts will not be published in Alzheimer’s & Dementia: The Journal of the Alzheimer's Association.

What are the themes and topics?

View AAIC themes, topics and subtopics.

Does the Alzheimer’s Association proofread abstracts?

No — the abstract will be reproduced exactly as submitted. Please ensure that your abstract does not contain spelling, grammatical or scientific errors.

What if my research is not complete by the abstract submission deadline?

AAIC accepts "late breaking" or "developing topics" abstract and session submissions in the spring. Only abstracts/sessions in which the research findings were not ready/complete/available to be submitted during our regular abstracts submission deadline in January should be submitted via the Developing Topics submission process. Abstracts/sessions that were submitted during the regular submission process but were rejected should not be resubmitted in Developing Topics.

For abstracts and sessions, which authors need to be ISTAART members to benefit from the extended deadline?

If one or more authors in a session is an ISTAART member, all submitting authors will benefit from the extended ISTAART deadline — Jan. 26, 2024 rather than Jan. 22. For an abstract, the named author who is submitting the abstract should be an ISTAART member to take advantage of the extension. Join ISTAART to receive the extended deadline.

When will I be notified if my abstract has been accepted?

You will receive an email from alz@confex.com by the end of March, 2024 (for the main submission) or by the end of May, 2024 (for the Developing Topics) regarding your abstract acceptance. There will be a link within that email to your personalized Speaker’s Corner link. Bookmark this link. You can refer to this link to view your abstract format (poster or podium presentation), presentation day/time, presentation instructions and templates, etc.

Session Proposals

Will an abstract submitted as part of a session be considered for an oral or poster presentation if the session is not accepted?

If a submitted Featured Research Session or Perspectives Session is not accepted, abstracts are automatically considered by the SPC for an oral or poster presentation. There is no need to submit an abstract twice.

When will I be notified if my session has been accepted?

Notifications will be sent to session organizers and presenting authors by the end of March 2024 for the main submission, and by the end of May 2024 for Developing Topics.

Is support provided for registration, travel or accommodation?

Presenting authors are able to apply for an AAIC Conference Fellowship during the submission process.

Oral and Poster Presentation Submissions

Is there a limit to how many oral presentations an author can make?

At AAIC, presenting authors are limited to one oral presentation across plenary, perspectives, and featured research sessions. If a presenting author is selected for two oral presentations, they will be asked to transfer one presentation to a co-author. An exception is made to allow an individual to present two AAIC oral presentations if one is a Developing Topics session (i.e. late breaking abstracts submitted in the spring). Oral presentations in preconferences are not considered.

At the Alzheimer's Imaging Consortium (AIC), presenting authors are limited to one oral presentation.

At Technology and Dementia, presenting authors are limited to one oral presentation.

If I submit two abstracts, can I select “oral presentation preferred” for both abstracts?

Yes. If both abstracts are accepted though, you will be asked to transfer one presentation to a co-author.

Is there a limit to how many poster presentations an author can make?

No, there is no limit.

Can I change the date of my scheduled poster presentation?

Presentation invitations will include the date and time of your poster presentation(s). In very limited cases, the Association will be able to accommodate requests to change the presentation date by April 30. Requests received after may not be accommodated.

Can I switch my poster presentation from virtual to in-person and vice versa?

The Association will be able to accommodate requests to change the presentation format by April 30. Requests received after may not be accommodated.

What are the poster specifications?

• Push-pins will be provided.
• Audiovisual equipment is not available.
Continuing education credits are not offered for posters.
• The maximum poster board dimensions are:
  • Inches: 44 in (wide) x 41 in (high)
  • Meters: 114.3 cm (wide) x 104.14 cm (high)
  • Do not print larger than these dimensions.
  • Please note, these dimensions are different than in previous years.
• Photo policy (stickers will be available at the poster information desk to use on your poster if you choose):
  • Red - Photographs are not permitted.
  • Yellow - Photographs are permitted for personal use.
  • Green - Photographs and sharing are permitted.

More information and AAIC poster template (optional) will be available in your Speaker’s Corner.

Instructions for virtual poster presentations will be emailed to presenters by the end of June 2024.

Edits and Withdrawals

How do I make edits to an abstract in “submitted” status?

You may make edits to your submitted proposal through the submission deadline. Access your in-progress or submitted proposal by logging in to the abstract submission portal and navigating to the top right corner of your screen. It is your responsibility to confirm that your abstract is correctly submitted and is received by the submission deadline.

How do I make an author change?

If the identified presenting author becomes unable to present, a co-author may present (as long as they are not scheduled to present in another oral presentation). If none of the authors on the abstracts can present, the abstract must be withdrawn. Depending on our publication deadlines, we may be unable to remove your abstract from print materials and publications.

How do I withdraw an abstract?

You can withdraw your abstract submission at any time before the conference. To withdraw an accepted abstract, you must email abstracts@alz.org and confirm a response. Depending on our publication deadlines, we may be unable to remove your abstract from print materials and publications.

Publication of Abstracts in Alzheimer’s & Dementia: The Journal of the Alzheimer’s Association

Will the submission of this abstract affect the publication of a manuscript?

No. These review processes are independent. The thresholds for acceptance between conference abstracts and journal manuscripts are very different.

When are abstracts published in Alzheimer's & Dementia: The Journal of the Alzheimer’s Association?

Abstracts will be published in an online supplement to Alzheimer's & Dementia: The Journal of the Alzheimer's Association in late 2024.

How can I locate an abstract from a previous AAIC, Alzheimer's Imaging Consortium (AIC) or Technology and Dementia?

Abstracts are published in an online supplement to Alzheimer's & Dementia: The Journal of the Alzheimer's Association. View the abstract archive.

Can I withdraw my AAIC abstract after it is published?

Once published, a formal request for withdrawing your abstract will have to be sent to Alzheimer's & Dementia: The Journal of the Alzheimer's Association.

Promotion and Ownership

When will accepted abstracts be posted online?

The abstracts will be available online — to registered AAIC attendees only — approximately one month prior to the conference.

Is advance promotion of general topics, speakers or presentation times permitted?

Public and news announcements made in advance of AAIC that a scientist or company is scheduled to make a presentation of AAIC may include the date, time, location and topic of presentation, but may not include the methods, results and/or the type or direction of results, even if that is included in the name/title of the submitted abstract. For that reason, authors are discouraged from putting the type and/or direction of results in the abstract title.

Does the Alzheimer's Association own accepted abstracts?

Accepted abstracts become the property of the Alzheimer's Association. Ownership of submitted abstracts not accepted for presentation reverts to the author.

If my abstract is accepted, will it be used by the Association for sales or marketing purposes?

If accepted for presentation, Original and Update abstracts will be published in an online supplement to Alzheimer's & Dementia: The Journal of the Alzheimer's Association . Additionally, the Alzheimer's Association reserves the right to provide abstracts to conference registrants and the public via online modalities, a mobile application and any other modalities they wish. In those formats, the abstracts become the property of the Alzheimer's Association, along with the PowerPoint slides or handout material.

AAIC News Program

What is the AAIC news program?

AAIC is an exceptional global platform for the reporting of new developments and findings in all types of Alzheimer’s disease/dementia research. From among the wide variety of materials invited and submitted to AAIC, the Alzheimer’s Association chooses individual abstracts and multi-abstract trends to proactively present to journalists — through story pitches, news releases, news briefings, audio and video segments, graphic elements and expert/spokesperson interviews — all of which are part of the conference’s news program.

If you are interested in having the research you present at AAIC eligible for inclusion in AAIC news stories, news releases, news conferences and other news media materials, it must not be published (online or hard copy) or presented, in whole or in part, in any manner, prior to presentation at AAIC.

Preconferences

How do I submit an abstract to the Alzheimer’s Imaging Consortium or Technology and Dementia preconference?

Please submit the abstract to AAIC, and select the appropriate answer to the question "Should this abstract also be submitted to a pre-conference?" during the submission process. The abstract will be considered for both AAIC and the selected preconference.