Frequently Asked Questions
Find answers to common questions about AAIC abstracts, themes, travel fellowships and more.
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What is the age requirement for chairs and presenting authors?
Presenting authors must be 18 years of age at the time of the conference (July 16-20, 2023 for AAIC; July 15 for preconferences).
Are chairs and presenting authors required to register for AAIC?
Conference registration is not mandatory at the time of submission. However, it is a requirement that all chairs and presenting authors of an oral or poster presentation must register in full in time for the conference. Registration information will be available in 2023.
Can I submit more than one abstract?
Yes. A presenting author may submit any number of abstracts. However, there is a limit to how many oral presentations can be made.
Can I submit abstracts previously presented?
Yes. If the abstract provides updates on designs, data or analyses that have been published or presented prior to AAIC 2023, please select the Update category. If the abstract will be published verbatim prior to AAIC 2023, please select the Encore category. Please note, encore abstracts will not be published in Alzheimer’s & Dementia: The Journal of the Alzheimer's Association.
What are the themes and topics?
How do I make edits to an abstract in “submitted” status?
You may make edits to your submitted proposal through the submission deadline. Access your in-progress or submitted proposal by logging in to the abstract submission portal. It is your responsibility to confirm that your abstract is correctly submitted and is received by the submission deadline. Send an email to firstname.lastname@example.org if changes are required after the submission deadline (changes are approved on a case-by-case basis).
Does the Alzheimer’s Association proofread abstracts?
No — the abstract will be reproduced exactly as submitted. Please ensure that your abstract does not contain spelling, grammatical or scientific errors.
What if my research is not complete by the abstract submission deadline?
AAIC accepts "late breaking" or "developing topic" abstract submissions in the spring. Only abstracts in which the research findings were not ready/complete/available to be submitted during our regular abstracts submission deadline in January should be submitted via the Developing Topics submission process.
Note: Developing Topic abstracts will be considered for a poster presentation only unless the research is reviewed and considered to be late-breaking and extremely impactful.
When will I be notified if my abstract has been accepted?
Notifications will be sent to presenting authors by March 31, 2023.
Will an abstract submitted as part of a session be considered for an oral or poster presentation if the session is not accepted?
If a Featured Research Session is not accepted, abstracts that receive an appropriate average score are automatically considered by the SPC for an oral or poster presentation. There is no need to submit an abstract twice.
If a Perspectives Session is not accepted, abstracts are not transferred to be considered for an oral or poster presentation.
When will I be notified if my session has been accepted?
Notifications will be sent to session organizers and presenting authors by March 31, 2022.
Is support provided for registration, travel or accommodation?
Presenting authors are able to apply for an AAIC Travel Fellowship during the submission process.
Is there a limit to how many oral presentations an author can make?
At AAIC, presenting authors are limited to one oral presentation across plenary, perspectives, and featured research sessions. If a presenting author is selected for two oral presentations, they will be asked to transfer one presentation to a co-author. An exception is made to allow an individual to present two AAIC oral presentations if one is a Developing Topics session (i.e. late breaking abstracts submitted in the spring). Oral presentations in preconferences are not considered.
At the Alzheimer's Imaging Consortium (AIC), presenting authors are limited to one oral presentation.
At Technology and Dementia, presenting authors are limited to one oral presentation.
If I submit two abstracts, can I select “oral presentation preferred” for both abstracts?
Yes. If both abstracts are accepted though, you will be asked to transfer one presentation to a co-author.
Is there a limit to how many poster presentations an author can make?
No, there is no limit.
Can I change the date of my scheduled poster presentation?
Presentation invitations will include the date and time of your poster presentation(s). In very limited cases, the Association will be able to accommodate requests to change the presentation date by April 30. Requests received after may not be accommodated.
What are the poster specifications?
Poster specifications will be provided to presenters in the spring.
How do I make edits to an abstract in “submitted” status?
You may make edits to your submitted proposal through the submission deadline. Access your in-progress or submitted proposal through the abstract portal. It is your responsibility to confirm that your abstract is correctly submitted and is received by the submission deadline. Send an email to email@example.com if changes are requested after the submission deadline. Changes are approved on a case-by-case basis.
How do I make an author change?
If the identified presenting author becomes unable to present, a co-author may present (as long as they are not scheduled to present in another oral presentation). Notification of the change must be submitted in writing to firstname.lastname@example.org. If none of the authors on the abstracts can present, a request must be submitted in writing to email@example.com to withdraw the abstracts. Depending on our publication deadlines, we may be unable to remove your abstract from print materials and publications.
How do I withdraw an abstract?
You can withdraw your abstract submission at any time. To withdraw an accepted abstract, you must email firstname.lastname@example.org and confirm a response. Depending on our publication deadlines, we may be unable to remove your abstract from print materials and publications.
Will the submission of this abstract affect the publication of a manuscript?
No. These review processes are independent. The thresholds for acceptance between conference abstracts and journal manuscripts are very different.
When are abstracts published in Alzheimer's & Dementia: The Journal of the Alzheimer’s Association?
Abstracts will be published in an online supplement to Alzheimer's & Dementia: The Journal of the Alzheimer's Association in late 2023.
How can I locate an abstract from a previous AAIC or Alzheimer's Imaging Consortium (AIC)?
Abstracts are published in an online supplement to Alzheimer's & Dementia: The Journal of the Alzheimer's Association. View the abstract archive.
When will accepted abstracts be posted online?
The abstracts will be available online — to registered AAIC attendees only — approximately one month prior to the conference.
Is advance promotion of general topics, speakers or presentation times permitted?
Public and news announcements made in advance of AAIC that a scientist or company is scheduled to make a presentation of AAIC may include the date, time, location and topic of presentation, but may not include the methods, results and/or the type or direction of results, even if that is included in the name/title of the submitted abstract. For that reason, authors are discouraged from putting the type and/or direction of results in the abstract title.
Does the Alzheimer's Association own accepted abstracts?
Accepted abstracts become the property of the Alzheimer's Association. Ownership of submitted abstracts not accepted for presentation reverts to the author.
If my abstract is accepted, will it be used by the Association for sales or marketing purposes?
If accepted for presentation, abstracts will be published in an online supplement to Alzheimer's & Dementia: The Journal of the Alzheimer's Association. Additionally, the Alzheimer's Association reserves the right to provide abstracts to conference registrants and the public via online modalities, a mobile application and any other modalities they wish. In those formats, the abstracts become the property of the Association, along with the PowerPoint slides or handout material.
What is the AAIC news program?
AAIC is an exceptional global platform for the reporting of new developments and findings in all types of Alzheimer’s disease/dementia research. From among the wide variety of materials invited and submitted to AAIC, the Alzheimer’s Association chooses individual abstracts and multi-abstract trends to proactively present to journalists — through story pitches, news releases, news briefings, audio and video segments, graphic elements and expert/spokesperson interviews — all of which are part of the conference’s news program.
If you are interested in having the research you present at AAIC eligible for inclusion in AAIC news stories, news releases, news conferences and other news media materials, it must not be published (online or hard copy) or presented, in whole or in part, in any manner, prior to presentation at AAIC.
How do I submit an abstract to the Alzheimer’s Imaging Consortium or Technology and Dementia preconference?
Please submit the abstract to AAIC, and select “I would also like to submit this abstract to a preconference. I understand that preconferences take place in-person only on Saturday, July 15 and require an additional registration fee to AAIC.” during the submission process.
Abstracts will be considered for both AAIC and the preconference. Learn more about preconferences.
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